Primary function

• The HR Coordinator provides administrative and operational support to the Human Resources department. This role plays a key part in ensuring all HR processes - particularly those related to onboarding, employee records, and compliance - are executed efficiently and accurately. The HR Coordinator works closely with the HR Generalist and other team members to maintain compliance with company policies, legal requirements, and best practices in employee recordkeeping and onboarding.

Scope of work

The duties listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position.

• Complete Verification of Employment (VOE) requests in a timely manner.
• Maintain and organize employee files, both physical and electronic, ensuring accuracy and compliance with company policies and regulatory requirements.
• Coordinate and track pre-employment screenings, including drug tests and background checks, ensuring all results are properly documented.
• Organize and maintain the HR file room, ensuring files are up-to-date, properly labeled, and easily accessible.
• Partner with the HR Generalist to ensure all aspects of employee onboarding meet internal standards and external compliance requirements.
• Assist with new hire documentation, ensuring all paperwork is complete, accurate, and compliant with applicable laws.
• Monitor compliance-related documentation, including licenses, certifications, and training records, ensuring timely renewals.
• Support employee offboarding processes, including collecting company property and ensuring files are properly closed and stored.
• Respond to employee inquiries regarding HR processes and documentation, escalating issues as needed.
• Assist with HR audits by gathering requested documentation and ensuring file accuracy.

Provide general administrative support to the HR team, including filing, data entry, scheduling, and document preparation.

Knowledge, Skills & Abilities

- Previous experience in an administrative or HR support role preferred.
- Strong organizational skills with attention to detail.
- Ability to manage confidential information with professionalism and discretion.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with HRIS systems preferred.
- Excellent verbal and written communication skills.
- Ability to work independently while collaborating effectively with the HR team.

Physical requirements

• Regularly required to sit; use hands to finger, handle, or feel objects or controls; and talk or hear. Occasionally required to stand; walk; reach with hands and arms; and stoop or crouch. Teammate must occasionally lift and/or move up to 20 pounds, Specific vision abilities required include close vision and the ability to adjust focus.